Volunteer Info & Roles

General Volunteer Information & Roles

Woodville Little League is run solely by volunteers. Because we are run 100% by volunteers, there are lots of volunteer roles available. Whether it be coaching, being a team mom, volunteering in the concession stand or being on the board we would love to have your help!

Ways you can volunteer:

-Coaching
-Team Parent
-Assistant Coach
-Dugout Parent
-Concession Volunteer
-Board Member
-Score Keeping / Pitch Counts
-Chalking & Raking fields
-Machine Pitch Umpire

**Please note that all volunteers who interact with children on the baseball field or dugout MUST register as a volunteer through this website and will also be required to have a background check performed. This is for the safety of all our children. Concession Volunteers do not have to register on the website as a volunteer.**

Click here for a Little League Article: "Volunteer Opportunities with Local Leagues"

Head Coach / Team Manager Information

The Manager / Head Coach role is generally expected to be able to perform all of the duties listed below. The manager is considered the leader of the team in which he/she is coaching. Team managers can delegate duties to assistant coaches and parent volunteers. Please note that if a delegated duty requires a person to be in the dugout or on the field during a game, they must be registered with Little League as a volunteer and have a background check performed by Leon County.

Know the rules of the league in which you are coaching
Schedule, coordinate & communicate practice schedules in a timely manner
Responsible for team equipment
Responsible for the safety of the team
Remind parents of code of conduct
Conduct a parent meeting at beginning of season to set expectations for season
Communicate with parents (GameChanger is preferred)
Select a "Team Parent" who will be able and is willing to do the duties required of a "Team Parent"
Select a scorekeeper
Select a designated pitch counter
Schedule practice games if such is desired
Create & distribute to opposing team a batting and field line up for each game
Delegate responsibilities and lead assistant coaches
Ensure mandatory game play
Coordinate the rescheduling of canceled games
Keep track of or delegate someone to keep the official pitch count of each game (Minors / Majors Only)
Designate a secondary head coach in the event Manager cannot attend a game
Communicate to team game changes & cancellation
Coordinate trophy distribution at end of season

Click here for a Little League Article: "What It Means to be a Leader in Little League"

Click here for a Little League Article: "Successful Coaches Know that Smiles Mean More Than Stats"

Click here for a Little League Article: '8 Helpful Tips for New Little League Coaches"

Assistant Coach Information

The Assistant Coach role is the assistant to the Team Manager. This role must register with Little League as a volunteer and have a background check performed by Leon County. Teams will have multiple assistant coaches and are expected to perform the following duties.

Assist the Team Manager / Head Coach by teaching and directing the players
Be able to perform the Team Manager duties in the absence of the Team Manager / Head Coach

**Minors-Machine Pitch teams will need 3 assistant coaches. All other teams will need 2 assistant coaches.**

Team Parent Information

The "Team Parent" role is generally expected to be able to perform all of the duties listed below. She/he is expected to be the liaison between the Woodville Little League Board and/or coach and your team's parents. The "Team Parent" will have a strong working relationship with the Team Manager as the Team Manager will rely on the "Team Parent" for anything needed during games and practices. The "Team Parent" will also be the point of contact for the board for your team should information need to be distributed from the board to players and parents. The "Team Parent" will need to register as a volunteer with Little League and have a background check performed.

Coordinate & order parent shirts
Distribute Uniforms for the team when they arrive
Coordinate an end of season party with the Team Manager (If desired)
Create & maintain the team app if one is used (GameChanger is recommended and preferred)
Maintain communication from the board to the team's parents in a timely manner
Distribute & communicate information & packets regarding pictures
Coordinate and schedule concession volunteers immediately after game schedule is announced.
Remind the teams concession volunteers of their obligation for each game
Be willing to utilize the Band app to pass along communication from the Board to the Teams Players Families
Be able to download and communicate with the WLL board via an app called BAND.

Concession Volunteer Information

In order for the Woodville Little League to continue to provide concession services, we need your help! The concession at our Woodville Ball Park is run solely by volunteers. Without YOU, we cannot run a successful concession stand!

We need your help!

Anyone can volunteer as long as they are at least 13 years old. Parents, grandparents, guardians, friends and other family members can volunteer. We would love to have you join us for one time slot or more! First time volunteers are given a quick overview of the stands offerings, pointers on food safety, instruction on money handling and then you are ready to begin. Closing the stand is quick and simple and there is always a concession committee member on site to help. Some of the available items for purchase include Pepsi products, Gatorade, water, hot dogs, hamburgers, sausage dogs, chips, popsicles, candy, snacks, boiled peanuts, nachos and more!

Since volunteers in the Woodville concession stand do not have to sign up as a volunteer with the county, signing up is as easy as choosing a time slot on the signup website.

We look forward to having you join us in the concession stand!

Click here for concession information details.

Board Member Information

Woodville Little League, Inc. is currently run by a group of board members who were nominated and voted in at the past Woodville Little League annual meeting in September. The board is the group of volunteers who meet monthly during the on and off season to ensure that our local league is able to run an effective season for our community. It takes a team to make everything run smoothly and we need more help! If you are interested in making a difference in our local league, we would love for you to join us at our monthly and annual meetings.

Click here for a Little League Article: "Roles & Responsibilities of Local Board of Directors"

Book Keeper Information

Starting at the Minors-Machine Pitch level, teams are expected to maintain a book and keep score for all games. Team Managers will want to designate a parent to keep the team book for the season. The "Bookkeeper" should have a good understanding the league rules for the league in which they are scorekeeping. The "Bookkeeper" is not required to be registered with Little League and does note need a background check.

Click here for a Little League Article "Scorekeeping 101"

Click here for a Little League Article"Simple, Yet Valuable Fundamentals of Scorekeeping"

Pitch Counter Information

Starting at the Minor-Kid pitch level and up, teams are expected to maintain a pitch count for each game. The pitch count record is a simple tally of the number of pitches thrown in a game per player. The person keeping track of the pitches should have a basic understanding of the pitch count rules and be able to notify the Team Manager when the limit for the pitcher has been met. The "Pitch Counter" will need to keep the pitch counts for the home and away team. The pitch count records for each game will need to be signed by each Team Manager and placed in the Pitch Count log located in the concession stand. The "Pitch Counter" is not required to be registered with Little League and does note need a background check.

Click here for the Little League Pitch Count Rules

Click here for the Official Little League Pitch Count Log

Team Manager App Keeper Information

Team Managers may decide to delegate a team parent to keep the book via an electronic App called Game Changer. This app will allow parents who are unable to attend a game to watch the game via a LIVE play by play on the App. It will also allow coaches to have immediate access to game stats in a one page format without coaches having to do any calculations. It may be difficult for the same person to keep a paper book and also keep the book in the app, so it is recommended that this not be the same person as the "book keeper." This could be the same person as the Pitch Count keeper if the pitch count is simply noted at the end of an inning on paper - See Raymond Davis for this.

Click here for more information

Machine Pitch Umpire

Machine Pitch Umpire

If you would like to earn a little cash and help us with our Machine Pitch division you can become and umpire!

Our machine pitch division needs some umpires during home games.
Please click on the link provided to take the umpire training course through little league. Once you have completed the course, please email us your completion certificate to [email protected].

Sign up through our sign up genius for any dates you are available and we will contact you when we need you.

Training course:
https://www.littleleague.org/university/articles/the-umpire-training-course/

Sign ups:
Singup Genius

Website Manager

About Woodville Little League